Apple Mail

  • Great system integration (with calendar, etc.): even if you use a third-party email, I would recommend for you to setup your email account in Mail, just to enjoy the benefit of its integration to the sytem (Siri)

https://michaelkummer.com/technology/shortcut-create-reminders-apple-mail-applications/

https://thesweetsetup.com/working-email-urls-macos/ https://daringfireball.net/2007/12/message_urls_leopard_mail

https://michaelkummer.com/wp-content/uploads/automator_script_create_reminder_from_email.txt

#
# Title: Create reminder from selected Mail
# By Michael Kummer and partly based on various code snippets I found online
# michaelkummer.com
# You can use the source as you wish but do so at your own risk
# Have a backup of your data to avoid accidental loss
# Last update: March 18th, 2014
# Version: 0.1
# Tested on OS X 10.9.2 Mavericks
#
# Description
# When installed as a Service, this AppleScript script can be used to automatically create a reminder (in pre-defined Reminder lists)
# from a selected email and flag the email.
# If you run the script against an email that matches an existing reminder it can mark the reminder as completed and clear the flag in Mail
#
# Contributors and sources
# Rick0713 at https://discussions.apple.com/thread/3435695?start=30&tstart=0
# http://www.macosxautomation.com/applescript/sbrt/sbrt-06.html

# Set this according to your email account names and Reminder's lists
set WorkAccountName to "Exchange"
set WorkRemindersList to "Work"
set PersonalAccountName to "iCloud"
set PersonalRemindersList to "Personal"
# On my machine 5 is the Purple flag, which is the color I would like to use for mails flagged as Reminder
set FlagIndex to 5

tell application "Mail"

set theSelection to selection
# do nothing if no email is selected in Mail
try
set theMessage to item 1 of theSelection
on error
return
end try

set theSubject to theMessage's subject
# Make sure reminder doesn't already exist so we don't create duplicates
tell application "Reminders"

set theNeedlesName to name of reminders whose name is theSubject and completed is false
if theNeedlesName is not {} then
# make sure dialog is in focus when called as a service
# without the below, Mail would be the active application
tell me
activate
end tell
set theButton to button returned of (display dialog "The selected email matches an existing reminder: " & theNeedlesName & ". Would you like to mark the reminder as complete and clear any remaining flags of this message?" with title "Create Reminder from E-Mail" buttons {"Mark complete", "Cancel"} default button 1)

if theButton is "Mark complete" then
tell application "Mail"
# unflag email/message
set flag index of theMessage to -1
end tell
# find correct reminder based on subject and mark as complete
set theNeedle to last reminder whose name is theSubject and completed is false
set completed of theNeedle to true
return
else if the_button is "Cancel" then
return
end if

end if
end tell

# present user with a list of follow-up times (in minutes)
(choose from list {"Tomorrow", "2 Days", "End of Week", "1 Week", "1 Month", "3 Months"} default items "End of Week" OK button name "Create" with prompt "Set follow-up time" with title "Create Reminder from E-Mail")

set reminderDate to result as rich text

# Exit if user clicks Cancel
if reminderDate is "false" then return

if reminderDate = "Tomorrow" then
# add 1 day and set time to 9h into the day = 9am
set remindMeDate to (current date) + 1 * days
set time of remindMeDate to 60 * 60 * 9

else if reminderDate = "2 Days" then

set remindMeDate to (current date) + 2880 * minutes

else if reminderDate = "End of Week" then
# end of week means Thursday in terms of reminders
# get the current day of the week
set curWeekDay to weekday of (current date) as string
if curWeekDay = "Monday" then
set remindMeDate to (current date) + 3 * days
else if curWeekDay = "Tuesday" then
set remindMeDate to (current date) + 2 * days
else if curWeekDay = "Wednesday" then
set remindMeDate to (current date) + 1 * days
# if it's Thursday, I'll set the reminder for Friday
else if curWeekDay = "Thursday" then
set remindMeDate to (current date) + 1 * days
# if it's Friday I'll set the reminder for Thursday next week
else if curWeekDay = "Friday" then
set remindMeDate to (current date) + 6 * days
end if

set time of remindMeDate to 60 * 60 * 9

else if reminderDate = "1 Week" then

set remindMeDate to (current date) + 10080 * minutes

else if reminderDate = "1 Month" then

set remindMeDate to (current date) + 43200 * minutes

else if reminderDate = "3 Months" then

set remindMeDate to (current date) + 129600 * minutes

end if

# Flag selected email/message in Mail
set flag index of theMessage to FlagIndex

# Get the unique identifier (ID) of selected email/message
set theOrigMessageId to theMessage's message id

#we need to encode % with %25 because otherwise the URL will be screwed up in Reminders and you won't be able to just click on it to open the linked message in Mail
set theUrl to {"message:%3C" & my replaceText(theOrigMessageId, "%", "%25") & "%3E"}

# determine correct Reminder's list based on account the email/message is in
if name of account of mailbox of theMessage is WorkAccountName then
set RemindersList to WorkRemindersList
else if name of account of mailbox of theMessage is PersonalAccountName then
set RemindersList to PersonalRemindersList
else
#default list name in Reminders
set RemindersList to "Reminders"
end if

end tell

tell application "Reminders"

tell list RemindersList
# create new reminder with proper due date, subject name and the URL linking to the email in Mail
make new reminder with properties {name:theSubject, remind me date:remindMeDate, body:theUrl}

end tell

end tell

# string replace function
# used to replace % with %25
on replaceText(subject, find, replace)
set prevTIDs to text item delimiters of AppleScript
set text item delimiters of AppleScript to find
set subject to text items of subject

set text item delimiters of AppleScript to replace
set subject to "" & subject
set text item delimiters of AppleScript to prevTIDs

return subject
end replaceText
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  • Last modified: 7 months ago
  • by Olivier Simard-Casanova